Tribune press service
Vijay Mohan
Chandigarh, February 19
Advising aircraft operators to switch to electronic record keeping instead of paper records, the Direction Générale de l’Aviation Civile (DGAC) called for direct access to personnel records for effective regulation.
“The operator must provide direct access to the electronic filing system to the DGCA for the purpose of inspecting regulatory records,” reads a circular received this week by operators of scheduled, non-scheduled and other aircraft. Access, however, would be “read-only” with no right to modify or edit electronic files.
Flight attendants, flight dispatchers and cabin crew would also have “read-only” access to their electronic records via individual access codes to verify their personal data or identify any errors and only officials authorized by the operator would have the right to update, modify and edit the files.
“Over the years, operators have kept physical copies of all training documentation, personnel records, etc. flight crew, flight dispatchers and cabin crew. With the increase in the number of personnel and training, physical records are difficult to maintain and follow when needed,” the circular states. “The advent of technology has made keeping records in electronic form easier to access, track and reduce the waste of resources,” he adds.
Operating under the aegis of the Ministry of Civil Aviation, the DGCA is a regulatory body responsible for supervising air transport services and enforcing civil aviation regulations, aviation safety, training, licensing and operating guidelines. seaworthiness.
The DGCA also advised operators to ensure system security and protect confidential information by using appropriate cyber tools and access control to prevent data theft, misuse or unauthorized modification of documents.
All documents uploaded to the system will need to be digitally signed and verified, along with backup measures, including the use of external or cloud storage, to access information in the event of a system crash and an access log to track users.
Operators will also be required to define and develop a quality control and records audit process to periodically scan the computer system to ensure its quality, integrity and accuracy. Backup measures in case of system failure.
